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Report templates
To maintain Project identity and facilitate work by
NGOs, some standard templates have been developed. NGOs taking up activities
under the project may freely download and use these templates.
Project Activity Memorandum for NGOs
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show description)
This template has been created to facilitate communications between the Regional Hub and the partner NGOs. Besides standard information on name, contact details and financial minutiae, the template records brief and detailed accounts of project activities. It also sets down the schedules for the duration of the project. Also included in the template are payment details, as well as anticipated results, outcomes and impacts of the project.
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(MS Word Document, 26 KB)
Report
Country Situation Reports
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show description)
These generally describe the POPs situation in the country, including some information about known levels of POPs and measures planned or under way to address them. Topics to be addressed include information about the Convention ratification process in the country and information about progress under Convention Enabling Activities. Not everything should be covered in depth in every report. Reports may also include country-specific and/or country-relevant information about POPs, POPs’ sources and pollution pathways, the extent of the harm that is caused by POPs, and the kinds of measures that will be required to reduce and eliminate POPs and their sources.
Country Situation Reports will not be aimed at a wide public audience. Rather, they will be addressed mainly to NGOs, academics and others with a public policy interest. These reports will be used to provide the information base required by NGOs to prepare awareness-raising activities and materials, identify further areas of investigation, plan campaigns, and prepare for a meaningful role in NIP preparations.
In countries where NGO capacity regarding POPs is still low, Country Situation Reports may be rather modest in scope. In these countries, the main value of the reports may be what is learned by country NGOs in the exercise of preparing it. However, in most countries, such reports will have important external value as well. In many cases, reports will be a work-in-progress and may include contributions from more than one NGO.
Country Situation Reports should be written in the appropriate country language, and may be translated into local languages. The reports will also be translated into English.
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(MS Word Document, 23 KB)
Final Activity Report
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This template will be useful to partners in submitting the final activity reports. The template shall ensure uniformity in reports from across the region.
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(MS Word Document, 146 KB)
Hotspot Report - Contaminated Site
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Hotspot Reports identify specific POPs-related problems in a country with the intent of raising both public and government awareness. They may include reports on one or more POPs-contaminated sites within a country, a country-specific pattern of activities or practices that release POPs into the environment, or an existing or proposed facility that could be a significant source of POPs releases. They should also make initial recommendations on how to address the problem. In some cases, NGOs in a single country may prepare more than one of these reports. The reports will be closely linked to public education and awareness activities and will target public audiences, but will also provide a framework for NGO involvement in NIP processes.The Reports will be translated into English.
Download template
(MS Word Document, 21 KB)
Hotspot Report - Pattern of Practices
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Hotspot Reports identify specific POPs-related problems in a country with the intent of raising both public and government awareness. They may include reports on one or more POPs-contaminated sites within a country, a country-specific pattern of activities or practices that release POPs into the environment, or an existing or proposed facility that could be a significant source of POPs releases. They should also make initial recommendations on how to address the problem. In some cases, NGOs in a single country may prepare more than one of these reports. The reports will be closely linked to public education and awareness activities and will target public audiences, but will also provide a framework for NGO involvement in NIP processes.The Reports will be translated into English.
Download template
(MS Word Document, 21 KB)
Policy Brief
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Each POPs Policy Brief will be prepared by one or more NGOs in a country, and will address a specific, country-relevant policy topic that relates to Stockholm Convention implementation. Policy briefs will identify a specific POPs-related issue of importance in the country, and it will propose public policies and other solutions.
Some possible topics that may be addressed are: approaches to effective malaria vector control that avoid DDT; strategies for national POPs stockpile cleanups and destruction; non-POPs strategies for crop protection and/or termite control; inventories of dioxin sources and/or obsolete POPs pesticides and/or PCBs; strategies to end illegal trade in POPs; national application of Best Available Techniques to eliminate sources of by-product POPs; proposals for national approaches for identifying and controlling PCBs in use and in wastes; community monitoring or other strategies to identify POPs exposures; etc.
The Policy Briefs will be translated into English.
Download template
(MS Word Document, 21 KB)
Regional Report
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show description)
Regional Reports summarise POPs information in the region based on information contained in the Country Situation Reports, POPs Hotspot Reports, and POPs Policy Briefs prepared by NGOs in the region. They may also include other available POPs-related regional information.
Download template
(MS Word Document, 20 KB)
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Overview